The Cavaliers Medical Team is committed to providing you the best medical care possible during your time with The Cavaliers Drum & Bugle Corps. In order to accomplish this, we must have complete Health Profiles on every member.
Additionally, we are excited to announce that this new system provides us with the ability to carry information over from year to year! This will result in a significant time savings for returning members (next year)!
Also of note, you will receive e-mail reminders from from The Cavaliers Drum and Bugle Corps via CampDoc.com once per week until your Health Profile is 100% complete. The only way to stop these e-mails is 100% completion of all required components.
Should you have any questions, please review the attached FAQ document from CampDoc.com. As always, should you have any problems or questions, please contact us a medical@cavaliers.org.
Your Responsibilities
Verify you have a CampDoc account - after you signed your contract your should have received an invite to CampDoc.com. If you did not receive this please contact us at medical@cavaliers.org
Provide your required health information on CampDoc.com
Obtain medical insurance for the summer (if you are not already covered - see details below)
Logging into campdoc
Your username is the e-mail address you provided during registration. You will be asked to create your password after entering your username.
Your Health Profile & Required Documentation
While completing your Health Profile, you will be asked to upload and enter the following information:
A copy of both sides of your Health Insurance Card (upload one file only)
A copy of your immunization records (upload one file only)
Every member is required to upload an updated Sports Physical (an updated Sports Physical includes only those completed after August 2018). This document is available for download once you log in and begin completing your Health Profile. The document includes detailed instructions and the physical form. Please read and follow the instructions carefully.
Please do not e-mail required documentation to us as this platform provides convenient methods by which documents can be uploaded to your profile.
TRAVEL PROTECTION / SUPPLEMENTAL INSURANCE INFORMATION AND INSTRUCTIONS
For those who have current medical insurance, the purchase of at least the base-level protection plan (Medical coverage and up to $500 of tuition cost / $500 of your transportation costs) is highly encouraged but completely voluntary. If you do not have valid Health/Medical Insurance throughout the duration of the Drum Corps Season (May – August), you are required to purchase the base-level plan as described herein.
-- Member Protection Plan sign-up Instructions
-- CampDoc Travel Protection Overview & FAQs
So...How much does it cost?
When you sign a Performing Member Contract with The Cavaliers, you agree to the financial obligations and payment schedule associated with that membership.
Bottom line – Drum corps is expensive…
and there is no silver bullet to pay your way. The Cavaliers will give our members multiple fundraising opportunities, but the organization expects performers to fulfill ALL financial obligations in a timely manner.
Don't wait until the last minute to start building your fundraising plan!
Members must ensure that payments are received at cavaliers.org/payments or the Cavaliers Office at: P.O. Box 501, Rosemont, IL. 60018 by the due date of each payment listed in the chart above (so plan accordingly if you are going to mail a check).
Checks can be made out to The Cavaliers, Inc. If you are writing a check for member dues, please ensure that the members full name and a brief description is written on the memo line of each check. We do not accept starter checks. Please ensure that a name, address, phone number, and check number are at the top of each check.
Payment of member dues is MANDATORY. You need to demonstrate willingness and ability to fulfill the financial commitment as described on this website and in your member contract. We expect payments to be made on-time per the outlined financial schedule above. Any difficulties in adhering to the payment schedule must be discussed with corps management. Any contracted member (full or alternate) not able to pay their portion of dues on-time per the payment schedule will result in the possible termination of an existing contract/participation agreement, suspension of participation, replacement of that member, or shifting of responsibilities/positions within the organization.
REFUND POLICY:
There is a NO REFUND policy for participants who participate in our Audition Experience Camps or to contracted members to The Cavaliers Drum & Bugle Corps (if either party decides to discontinue the relationship for any reason there will be no refund).
FUNDRAISING OVERVIEW
When you accept a position as a member of The Cavaliers, you agree to the financial obligations associated with that membership. Bottom line - there is no easy way to pay for drum corps. There are numerous ways to raise money, but they all require some effort. The more you do, the more you increase the odds of getting the money you need.
On this page you will find several suggestions and techniques which can be used to raise money, and each approach can work if you put in serious effort..
Be genuinely appreciative of any money you do get and express that appreciation to your donor.
cavaliers fundraising program
We’ve put together a resource designed to help our members meet their financial obligation and assist with their living expenses as they spend the summer performing with The Cavaliers. We ask that you utilize our fundraising program as all contributions deposit directly into your dues account. Our fundraising pages are simple to set up, and don’t cost you anything! Simply add your headshot and provide a quick write-up about why this is important to you. We’ll then approve your page and you can share anywhere that you can put a link!
Contributions made to individual dues fundraisers are NOT tax-deductible.
SPONSORSHIP
A sponsorship is a direct contribution which is 100% applied toward an individual Member’s Dues, per the contributor's instructions. Sponsorship contributions are NOT tax-deductable, per IRS regulations.
Members are fully responsible for their membership dues responsibilities until sponsorship money has been received by the office. Sponsorship money will not be applied to the members CorpsData account until it collected.
Contributions should funnel directly through the Corps via a check to the Cavalier Office or online transaction at http://give.cavaliers.org/sponsor
